Callaway Elementary 

20-21 Parent and Family Engagement Plan

The Parent and Family Engagement Plan (PFEP) must be jointly developed with parents and must be distributed to parents in an understandable and uniform format, and in the language parents can understand. It must be made available for the community and updated periodically to meet the changing needs of the parents and the school. [Section 1116(b)].

 Instructions: Describe the means by which the school will carry out the ESSA requirements below. 


 A. By what means will the school conduct a Title I Annual Meeting (convened at a convenient time, to which all parents are invited and encouraged to attend) to inform parents of their school’s participation in Title I, the requirements of Title I, and the right of parents to be involved [Section 1116(c)(1)]? 

Due to COVID, virtual Title I Annual Meetings will be held on three different days – one in the morning, one in the afternoon, and one in the evening. Notification, in English and Spanish, will be distributed via Peachjar. The PowerPoint will be distributed for parents who were not able to attend the virtual meetings through the district’s social media accounts.

 B. By what means will the school involve parents, in an organized, ongoing, and timely way, in the planning, review, and improvement of the PFEP [Section 1116(c)(3)]? 

All parents will be given the opportunity to complete a paper or online Title I Spring Survey. The results of the completed surveys are tabulated and shared with the faculty and our School Advisory Council for their thoughts on how to improve our PFEP for the next school year. An evaluation of the current PFEP is conducted during a scheduled SAC meeting. Based on the Spring Survey results and evaluations, revisions are made for the next school year. This plan will be revised as needed throughout the school year according to the changing needs of the parents and school.

 C. By what means will the school involve parents in the joint development of the School Improvement Plan [Section 1116(c) (3)]? 

During scheduled SAC meetings, results from a comprehensive needs assessment are discussed. Strategies from the current school year School Improvement Plan are reviewed. Revisions are made based on needs, barriers and parent input.

 D. By what means will the school provide parents opportunities, if requested, for regular meetings to formulate suggestions and to participate, as appropriate, in making decisions relating to the education of their children, and respond to any such suggestions as soon as practicably possible [Section 1116(c)(4)(C)]? 

These opportunities will be given but are not limited to-CST meetings, SAC meetings, Parent /Teacher conferences, IEP meetings etc. These meetings are attended virtually by the parents. Suggestions that are given from parents, if practical and reasonable will be implemented in a timely manner. In addition to these opportunities, we have created a “Family Corner” in our Parent Center. This family corner will provide parents with important information and available resources to support the parents to help their students.

 E. If the School Improvement Plan is not satisfactory to the parents, by what means will the school provide parents an opportunity to submit comments with the plan when it is submitted to the district [Section 1116(c)(5)]? 

Parents who are not satisfied with the SIP will complete a complaint form to be submitted with the plan to Bay District Schools.


 In Table A, list the activities that will address topics F - J.                                                                      F. Assist parents in understanding:

  • State academic standards;
  • State and local academic assessments;
  • requirements of Title I;
  •  monitoring a child’s progress; and
  •  work with educators to improve the achievement of their children [Section 1116(e)(1)] 

G. Description and explanation of:

  • Curriculum in use at the school [Section 1116(4)(B)]

H. Description and explanation of:

  •  Academic assessments used to measure student progress [Section 1116(4)(B)]? 

  I. Description and explanation of:

  •  Achievement levels of the State academic standards that students are expected to obtain [Section 1116(4)(B)] 

J. Provide materials and training to:

  •  help parents work with their children to improve their children’s achievement, such as literacy training and using technology (including the harms of copyright piracy), to foster parental involvement [Section 1116(e)(2)]  (LEA note: this includes Parent Portal training)

Table A - 

Parent Training Opportunities

 List all activities for requirements F through J and transition activities that involve parents. 

**all training/activites may be subject to change due to Pandemic protocol.


Title of





( F,G,H,I,J)


( AM or PM) 

# of Parents 




Virtually or



Meet the teacher, get first

Day of school information.

Held virtually or in person

With individual appointments





Title I Annual Mtg

Provided virtual at

3 different times

for parent


Requirements of Title I

G, I, J




Winter Wonderland Reading Family Night

How to assist your child at home with reading and understanding the state guidelines. Teachers will be on hand to answer questions parents may have on the subject. Arts and crafts will be available for students to make.




Jan 2020

2nd Annual Title I Meeting followed by

Parent Portal Workshop &

Eureka Math Acct.

Requirements of Title I To assist parents with connecting to Parent Portal/Eureka Math Acct l and help them with other issues they may have.





FSA Information Night

3rd,4th & 5th grades

Art Show and Music performances

Presenting parents with a presentation of the standards of the FSA, answering questions and having computers set up for them to log into FSA practice testing. Teachers answering FL. State Standard questions.

F,J,G, I




Love & Logic Parent Workshop

Workshop will focus on helping parents improve their parenting skills and provide tools and strategies to help their children be successful





Pre-K to K Transition

Assisting parents w/ the transitioning of their Pre-K child into kindergarten and tour of the campus. Handing out transition packets to attending parents that contain resources they can use at home to help their child.

J, F



*To be updated throughout the year. Fill in the number who actually attend the activity after it is over.                                                                                                                                                                           Table B - Other Events/Activities

 Other activities, such as parent resource centers, that encourage and support parents in more fully participating in the education of their children [Section 1116(e)(4)]. 





(AM or PM)  or Method

# of Parents 



School School

Advisory Council

Plan/review/improve the

PFEP and develop

the SWP

Last 30 minutes before release, 2nd Tuesday of the month



Parent Resource Center

To encourage and assist parents and or children within our school with attendance issues, Parent Portal, clothing needs & ACCESS FL, home visits

7:00am- 2:30pm



School Social Worker

To encourage and assist parents and children within our school with behaviors, homelessness, home visits

7:00am- 3:00pm



School newsletter & Parent Center Newsletters,DOJO & Social Media(Twitter, Facebook, Parent Portal)

To inform parents of school events, issues & topics in English & Spanish languages




Cougar Calls

Calls made home to parents about their student, PAWsitive reinforcement, each student will receive at least 1 call monthly.


*To be updated throughout the year

 K. By what means will the school educate the faculty, staff, and administrators, with the assistance of parents, in the value and utility of contributions of parents, and in how to reach out to, communicate with, and work with parents as equal partners, implement and coordinate parent programs, and build ties between parents and the school [Section 1116(e)(3)]? 

During our faculty meetings, the Title 1 Coordinator will present tips and tools to help engage and communicate with parents in a positive and effective way. The TIC will use data from the Spring survey data to drive the discussion on how we can effectively get parents involved and invested in their child’s education and school community. The presentation will use data gathered from multiple articles and educational tools and methods that are available for us as a school to increase parent involvement 

Parent Engagement PD Topic


 Number of Attendees (complete after the event) 

The Power of Afterschool and Summer Learning for Student Success

September Faculty Meeting


Family Engagement: A Guide to Tools, Strategies and Resources

September Faculty Meeting


 L. To the extent feasible, by what means will the school coordinate and integrate parent involvement programs and activities with other Federal, State, and local programs, including public preschool programs that encourage and support parents in participating in the education of their children [Section 1116(e)(4)]? 

City of Callaway-Fire Dept. and City Officials invited to school events

First Baptist Church of Callaway Backpacks of Love-food program for the weekends, High Praise Worship-clothing assistance


DCF- Access, Voter registration

Dental Bus-PanCare

Happy Soles-shoe program

FSU Students-Math Night

Rutherford High School Students Community Hours

Abuse Awareness Family Advocacy Center

Health Screenings- PanCare

Happy Hanger-clothing program Jr. Service League

Attendance referrals- Community of Care referrals

Pre-K to K transition-Inviting local feeder preschools to our transition event

SNAP Program-(focus 4th grade) Anchorage Children’s Home

 M. By what means will the school provide other reasonable support for parental involvement activities as parents may request [Section 1116(e) (13)]? (Based on the Title I Spring Parent Survey results, what activities did the parents request that are included in this plan?) 

Based on our Spring Parent Surveys, Callaway parents responded to the need for more understanding of Eureka Math. Callaway Elementary will be conducting Parent Portal assistance workshops to include having the parents create an online Eureka Math account so they and their child can become more familiar with Eureka through the use of their tutorials and online resources.

 N. Elementary Only - How will the school ensure that teachers conduct a parent-teacher conference for individual students at least annually, during which the compact is discussed [Section 1116 (d) (2)(A)]? 

Parents will be sent digital copies of the School-Parent Learning Compact. Each parent will complete the compact via google forms. Paper copies are also available for parents to sign.

 O. Optional – How will the school develop appropriate roles for community-based organizations and businesses in parent involvement activities [Section 1116(e) (13)]? 

 P. Optional – By what means will the school involve parents in the development of training for teachers, principals, and other educators to improve the effectiveness of the trainings [Section 1116(e)(6)]? 

 Q. Optional – By what means will the school provide literacy training for parents if the LEA has exhausted all other sources of funding [Section 1116(e)(7)]? 

 R. Optional – By what means will the school pay reasonable and necessary expenses, including transportation and child care costs, to enable parents to participate in school-related meetings and training sessions [Section 1116(e)(8)]? 

 S. Optional – By what means will the school train parents to enhance the involvement of other parents [Section 1116(e) (9)]? 

 T. Optional – By what means will the school conduct in-home conferences for parents who are unable to attend at school [Section 1116(e) (10)]? 

 U. Optional – By what means will the school adopt and implement model approaches to improve parent involvement [Section 1116(e) (11)]? 


 V. By what means will the school provide opportunities for informed participation of parents and family members (including parents and family members with limited English proficiency, with disabilities, and parents of migratory children). [Section 1116(f)]? (List the barriers identified by parents in the Title I Spring Survey and the methods by which the school will assist to overcome the barriers.) 

Based on our schools Spring Parent Survey results, work schedule and childcare was listed as the top barrier to attending school events. We are offering SAC meetings virtually for all attendees due. We hope this will allow more parents to attend from home.

 W. By what means will the school ensure that information related to school and parent programs, school reports, meetings, and other activities is sent to the parents in a format and in a language the parents can understand [Section 1116(e)(5) and (f)]? 

All school communications are translated for our ELL families. Google Translate and staff members assist with this. Bilingual Staff members assist with conferences and phone calls.

 X. By what means will the school offer a flexible number of meetings, such as meetings in the morning or evening to accommodate parents’ schedules [Section 1116(c)(2)]? 

Based on the Spring Parent Survey results, the majority of parents indicated that evening and right after school would be the most convenient times to attend events.As of right now, all meetings will be held virtually.

 Y. By what means will the school provide parents with timely information about meetings, activities, and events [Section 1116(c) (4)(A)]. 

Per our school policy, a minimum of 2 weeks notice will be given to parents. Notification of events will be posted with various forms of communication to maximise the greatest participation.

 Title I Expenditures Parent and Family Engagement (Adjust to reflect the planned expenditures) 


List of Items

Parent Liaison

Salary & benefits $18,003

Parent Communications

Paper ($500), ink/toner($2000), stamps ($550), Nicky Folders ($785), planners ($900) $4735.00

Parent Training/Events

Refreshments, materials, supplies, ink toner $792 Stated above

Parent/Teacher Conferences

Subs to cover classrooms $721

Parent Center

Supplies $616.00

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